Phoenix Wessex Ltd – Supplier Terms and Conditions

1. Definitions
In these Terms and Conditions (“Terms”):

• “Company” means Phoenix Wessex Ltd, registered in England and Wales.

• “Supplier” means the company or individual providing goods and/or services to the Company.

• “Agreement” means the contract formed by the Supplier’s acceptance of a purchase order or instruction from the Company, subject to these Terms.

2. Application of Terms
2.1 These Terms apply to all contracts for the supply of goods or services to the Company. Any terms proposed by the Supplier shall not apply unless expressly agreed in writing by a director of the Company.
2.2 Acceptance of a purchase order, delivery of goods, or commencement of services shall constitute acceptance of these Terms.

3. Supply of Goods and Services
3.1 The Supplier shall ensure that all goods supplied are of satisfactory quality, fit for purpose, and conform in all respects to the specifications provided by the Company.
3.2 Services must be carried out with reasonable skill, care, and in accordance with all applicable laws and regulations.

4. Price and Payment
4.1 The price for goods or services shall be as agreed in writing between the parties.
4.2 Unless otherwise agreed, payment shall be made within 30 days of receipt of a valid invoice.

5. Delivery and Performance
5.1 Goods shall be delivered and services performed at the time and place specified by the Company.
5.2 Time shall be of the essence in relation to delivery and performance.

6. Dispute Resolution and Administrative Costs
6.1 If a dispute arises regarding the goods or services supplied, the Company may correspond with the Supplier in writing (including by email).
6.2 The Supplier acknowledges and agrees that the Company incurs administrative and professional costs in dealing with such disputes. Accordingly, the Company shall be entitled to charge the Supplier a fee of £250.00 (two hundred and fifty pounds sterling) for each letter or email issued in relation to the dispute.
6.3 This fee represents a genuine pre-estimate of the Company’s time, administrative, and professional costs, and shall be payable by the Supplier within 14 days of invoice.
6.4 This provision is without prejudice to any other rights or remedies available to the Company.

7. Termination
7.1 The Company may terminate the Agreement immediately with or without notice if the Supplier:
a) fails to perform its obligations under the Agreement;
b) becomes insolvent or enters into administration or liquidation.

8. Liability and Indemnity
8.1 The Supplier shall indemnify and keep indemnified the Company against all losses, liabilities, costs, claims, and expenses arising from the Supplier’s breach of these Terms, negligence, or failure to comply with applicable laws.
8.2 For the avoidance of doubt, no director, officer, or employee of the Company shall incur any personal liability to the Supplier in respect of the Company’s obligations or debts under this Agreement.

9. Governing Law and Jurisdiction
9.1 These Terms and any Agreement shall be governed by and construed in accordance with the laws of England and Wales.
9.2 The parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.